There is not even a way to archive and maintain the contents of an Outlook account in Outlook 2016 for Mac as there is in the Windows version. Refer to this post on AskDifferent. Note: I have deleted an account from Outlook for Mac 2016 before and it basically disappears from existence.
By default, the folder list in Outlook 2016 for Mac is grouped into similar folders, which means that folders that are common to all your accounts, such as Inbox, Drafts, Sent Items, and Deleted Items, are grouped together. The Inbox folder at the top of the folder list combines messages received in the inboxes for all your accounts, and then each separate inbox is listed below that.
This allows you to quickly and easily check all your email without having to scroll to access your other accounts. You can also access Drafts, Sent Items, and Deleted Items for all accounts combined. The remaining folders unique to each account are listed further down with each account. RELATED: NOTE: The On My Computer folder is used for POP accounts. Messages from all POP accounts are downloaded into this folder and stored locally on your computer. However, if you don’t like this view and want to group all folders separately for each account, you can turn off the grouping feature.
To do that, open Outlook and go to Outlook Preferences. Click “General” under Personal Settings on the Preferences dialog box. Under Folder list, uncheck the “Group similar folders, such as Inboxes, from different accounts” box. Then, click the “X” in the upper-left corner of the dialog box to close it.
Now, all the folders for each account are listed with the other folders for the same account, instead of grouped with similar folders from other accounts. One benefit of disabling the grouped folders is that when inbox folders are grouped under the separate accounts, the messages are split into time frames to make it easier to find emails from a specific day or time frame at a glance more easily. If you use Outlook.com, you can also.
Microsoft Outlook for Mac Add Your Gmail Account to Outlook 2011 Mac Using IMAP To set up your Outlook client to work with Gmail:. Enable IMAP in Gmail. Sign in to Gmail. Click the gear icon in the upper-right and select Gmail settings at the top of any Gmail page. Click Forwarding and POP/IMAP. Select Enable IMAP.
Configure your IMAP client and click Save Changes. Open Microsoft Office Outlook 2011. If you have just installed Outlook 2011 it will show in your Dock. If you see a Welcome to Outlook screen, click Add Account. Otherwise click Tools Accounts Add Accountfrom the Apple Menu bar. Click E-mail Account. Now we need to manually enter in our settings similar to the following.
Enter your email address, password and user name. Select IMAP for type. Incoming server: imap.gmail.com / Either 993 (ssl) or 143 (very infrequently 585 (ssl)). Outgoing server: smtp.gmail.com / Either 25 or 465 (ssl) (very infrequently 2525). Click Add Account. Click More Options.
Use Incoming server info for Authentication. Click OK If you've entered everything in correctly, task will be completed successfully and you can close out of the window and begin using your account via Outlook 2011 mac. Import your old POP account into the newly created IMAP account If you currently keep a copy of your mail on the server, then you're done! But if you delete them from the server, then you have to import your old POP mail into your IMAP.
Here's how to do it. Click the Tools tab. Click Import. Click Outlook Data File (.pst or.olm), and then click the right arrow to continue. Select (.pst) or (.olm). Browse, your backup (.pst) or (.olm) file to import.
Done. Now you can check your back up data on outlook. And the very important thing is you have to disable your old POP account from the Outlook, Otherwise they will continue to receive email in the old POP account.
Go to Account settings. Delete your old pop account Setting up your Sent folder properly. From the Accounts window, select Advanced. Click Folders.
From the Sent drop-down, select Sent Mail (Server).